May 06 2015
If you are tasked with organizing and running safety talks or safety meetings in your company or office, you will need to do some planning to prepare informative speeches that will be helpful for the employees. Although you can hire a professional safety speaker, delivering the talk yourself could save your company some money and you will also develop your public speaking skills.
Here are some tips on arranging safety talks for your company:
Set a regular schedule – Safety meetings could be held weekly or monthly so that the employees will be able to incorporate the activity into their work routines and get accustomed to preparing and participating in every talk.
Designate a place – Most companies have conference rooms or halls for general meetings. For companies where employees are not all in the same place, you can be creative in finding a place that’s most convenient for everyone. Ideally, you will find a closed room more suitable for lectures. Other areas could be set as appropriate for demonstrations.
Designate a time – Your safety talks are best held at a time when it will not disrupt the employees’ time for work. It should be a time when they could concentrate on the talk rather than worry about their pending tasks. It would be ideal to hold the meetings at the start of the day or shift, when everyone is still alert and has ample energy to participate. Otherwise, the meetings can be held before or after a regular break. Conducting a safety meeting after work is not a good idea as employees are normally tired and anxious to go home.
Keep it short and simple – A safety meeting can be run for as short as 5 to 15 minutes. If a topic rouses a lot of relevant discussions, a follow-up meeting can be held the next day to accommodate their concerns.
Select relevant topics – Your safety meetings should talk about the hazards that are particularly present in the workplace. If your employees work in an office setting, it would not be appropriate to discuss construction hazards. Focus on what is present around the employees; make sure to tackle only what is relevant to them and to the place they are working in.
Be specific – Focus on one topic at a time. Other topics can be scheduled or discussed on the next safety meetings. The important thing is that a topic should be clearly explained and the hazards are clearly identified along with the specific safety measures that should be taken.
Prepare notes for the topic – You must research on the topic you selected. It is also wise to include examples of actual incidents or experiences that relate to the safety topic. You can also ask other supervisors for additional input or insights on what should be covered by a particular topic.
Demonstrate – You can use props or show actual machines or devices that are covered or involved in the current safety topic. You must effectively show the importance of handling the devices properly to promote safety and the measures that can be done to control the hazards. You can also make use of charts and illustrations during the discussion or show them a safety demo video that is related to the topic.
Keep records of the attendees – You must ensure that everyone is oriented with the safety topics you will discuss. The ignorance of one employee could still affect others and expose them to risks. If one person will not be able to attend, make sure to provide him with an overview of the topic or provide a quick review of the topic on your next safety meeting where everyone is present.
Safety talks are important in any workplace and are required by federal and state laws. It is every employer’s responsibility to educate their employees on the hazards present in their workplaces and the safety measures that must be observed at all times.